Online Personal Trainer Software - InGym

The free for personal trainers and fitness professionals.

No card. No contract. No time-limited trial.

Manage your entire schedule in one easy-to-use place

No need to have multiple systems. Organise your complete diary using our online schedule software made especially for personal trainers:

  • 1 Client sessions & bookings
  • 2 New client consultations
  • 3 Multiple training locations
  • 4 Group training
  • 5 Appointments/diary
  • 6 Holidays/personal time

Flexible bookings and sessions

InGym works the way you do. Easily arrange client bookings as planned sessions, or packages of time (or combinations of both):

  • Create bookings of any size
  • Schedule all sessions up front, or
  • Sell training time (arrange sessions later)
  • Train sessions of different lengths
  • Customise booking reference numbers

Repeat sessions with one click

Instantly repeat sessions into future weeks/months. Your availability is checked instantly and displayed back to you. Simply make the necessary adjustments before confirming the booking. No more checking a diary or double booking.

“ As a Personal Trainer InGym takes care of the business-aspect so I can focus on delivering effective sessions on the gym floor. ”

Ryan — Personal Trainer, London

Group training

Make the most of your time and maximise income by training multiple clients at the same time, whilst tracking attendance and payments separately.

  • Individual attendance tracking
  • Record payments separately
  • Charge different rates per client

Clever finances

All currencies supported. Price suggestions are calculated using your hourly rate. Money owed is tracked against each client in each booking so you always know where you stand. See how effective your training business is by tracking your:

  • Training time
  • Client attendances
  • Earnings
  • Payments
  • Expenses (coming soon)

“ I've carried a diary and folder everywhere for years. Now all I need is my iPad! ”

Jamie — Freelance Personal Trainer, London


Easily keep in touch with clients using instant email and SMS notifications for sending:

  • Session schedules
  • Reminders
  • Cancellations
  • Payment receipts
  • Statements

Easy client sign up

New clients enter their details on-screen. Everything is tracked and stored online, always available and easy to update:

  • Personal details
  • Emergency contact
  • Training goals
  • PAR-Q
  • Client-Trainer agreement

Intelligent to-do lists

Never forget to log a client's attendance, follow up on a consultation, or reschedule a cancelled session.

Your admin is automatically compiled to a simple list so your mind is free to concentrate on training.

And much more

  • PAR-Q

    Gather PAR-Q responses directly into InGym for you to review, store and update whenever you need. 

  • Training notes

    Attach notes to all your schedule items. Useful for planning or recording session/consultation details.

  • Cancellations

    Cancel an individual session or an entire day with a single click, with notifications sent to clients.

  • Training locations

    Assign training locations to your appointments. Client schedules include the location of each session.

  • Training agreements

    Create and manage multiple client-trainer agreements for the different types of training you do.

  • Attendance records

    See which clients are reliable and who often misses training. Track how much training time is wasted.

“ InGym is seamless, from client on-boarding, to tracking time within bookings and payments. ”

Ryan — Personal Trainer, London